How Do I Use Call Center Reporting?

How Do I Use Call Center Reporting?

To access call center stats and reports, you must be assigned Call Center Supervisor permissions in the TrueVoIP Portal.

Stats Grid

A color-coded stats grid shows the following information: 

  • Green = value accepted.
  • Yellow = value is within the range of your lower threshold.
  • Red = value meets or exceeds your upper threshold.
  • White = no thresholds are configured for the statistic.

To edit the stats grid:

  1.  Click the Settings button above the stats grid. The Call Center Savings page appears, with the Stats Grid tab displayed.
  2.  Configure the Lower and Upper Thresholds for the statistics you want to show on the stats grid.
  3. Click the General tab.
  4. Use the Service Level Agreement slider to specify a value that will be used to calculate the Service Level Percentage statistic. This value determines whether a call was answered in an acceptable amount of time (seconds).
  5. Use Filter Stats Grid by Queue to determine whether the stats grid is shown for all call queues or one specific call queue.
  6. Click Save.


Call Center Reports

Any user with Call Center Supervisor permissions can generate custom reports about queues from the TrueVoIP Portal. These reports provide a graphical overview of call center statistics over a given period of time. The reports can cover the entire call center, queues, or individual agents. This granularity enables call center supervisors to monitor their call center.

To generate call center reports:

  1. On the Call Center page, click the Reports tab.
  2. Select a date range.
  3. Use the Type drop-down list to select the type of report you want to generate (see the following sections for more information):
    • Queue Stats
    • Agent Stats
    • Agent Availability
    • DNIS (Dialed Number) Stats
    • Abandoned

Queue Stats

The Queue Stats report allows supervisors to view specific attributes on a queue-by-queue basis based on user-configurable attributes.

The drop-down list shown below allows you to select the information that will appear on the report.

To change the available configuration fields, click the  Table Settings gear from the pop-up. When a list of checkboxes appears, check the fields you want to be displayed and uncheck the ones you want to hide.

You can now select the statistics that you want to be shown on your report. The available options are described below.

NOTE: You can click the checkboxes in the first column for Call Queue statistics to graph them individually, as shown in the above figure with the different colored rows. Clicking the first column header, which shows the bar graph icon, toggles all of the check boxes on or off.

Queue Stats Definitions

Statistic Definition

Volume (VOL)

Number of calls originating through a Call Queue.

 Includes answered calls, abandoned calls, forwards, and voicemail.

Calls Handled (CH)

Number of calls answered by agent originating through a Call Queue.

Calls Offered (CO)

Number of calls that reached the queue to be dispatched to agents. 

Includes abandoned calls. Excludes forwards and voicemail.

Adjusted Calls Offered (ACO)

Adjusted number of calls that reached the queue. 

Excludes calls abandoned in less than 10 seconds.

(Calls Offered CO) - (Adjusted Abandoned Calls AAC).

To Vmail

Number of calls handled by the automated voicemail system.

Forwarded

Number of calls forwarded to another queue or offnet phone number for handling.

Includes forwarded calls to voicemail.

Avg Talk Time (ATT)

Average number of minutes spent by agent talking per call on calls originating through a Call Queue.

Excludes hold time.

Avg After Call Work (ACW)

Average time an agent spends between the end of a call and submitting call disposition.

Avg Hold Time (AH)

Average time a caller spends on hold with an agent. Excludes waiting time in the Call Queue.

Service Level (SL)

 Percentage of calls answered originating through the queue within 60 seconds. Other time windows are available

Dial Transfers (DT)

Percentage of calls that landed in the queue and were offered to an agent.

Abandoned Calls (AC)

Number of calls that abandoned the queue before being offered to an agent.

Adjusted Abandon Calls (AAC)

Adjusted number of calls that abandoned the queue. 

Excludes calls abandoned in less than 10 seconds.

(Abandoned Calls) - (Number of calls abandoned in less than 10 seconds)

Abandon Rate (AR)

Percentage of calls offered that were abandoned.

(Abandoned Calls AC) / (Calls Offered CO).

Adjusted Abandon Rate (AAR)

  

Percentage of calls offered that were abandoned in under 10 seconds.

(Adjusted Abandoned Calls AAC) / (Adjusted Calls Offered ACO).

Avg Handle Time (AHT)

Average time an agent spent on a call. 

Includes Talk Time (TT), Hold Time (AH), and Disposition Time (ACW)

Avg Answer Speed (AAS)

Average time a call is in the queue before being dispatched to an agent.

Agent Stats

The Agent Stats report shows various agent statistics over time.

NOTE: You can click the checkboxes in the first column for Call Queue statistics to graph them individually, as shown in the above figure with the different colored rows. Clicking the first column header, which shows the bar graph icon, toggles all checkboxes on or off.

Agent Stats Definitions

Statistic Definition

Calls Handled (CH)

The number of calls answered by the agent originating through a Call Queue.

Avg Talk Time (ATT)

Average number of minutes spent by agent talking per call on calls originating through a Call Queue.

Excludes hold time.

Avg After Call Work (ACW)

Average time an agent spends between the end of a call and submitting call disposition.

Avg Hold Time (AH)

Average time a caller spends on hold with an agent. Excludes waiting time in the Call Queue.

Avg Handle Time (AHT)

Average time an agent spent on a call. 

Includes Talk Time (TT), Hold Time (AH), and Disposition Time (ACW)

Logged in Hours (LI)

Total time an agent status is set to Online.

Talking Time(TT)

Number of minutes spent by agent on answered calls originating through a Call Queue

Available (AM)

Total time an agent is available for calls. 

Includes time Logged In/Online status. 

Excludes Break, Lunch, Meeting, Unavailable, Web, and Other statuses.

Unavailable (UM)

Total time an agent is not available for calls. 

Includes time Logged Off/Offline Status, Break, Lunch, Meeting, Web, and Other statuses. 

Excludes Available.

Lunch (L)

Total time an agent status is set to Lunch. 

Break (B)

Total time an agent status is set to Break. 

Meeting (M)

Total time an agent status is set to Meeting. 

The Web (W)

Total time an agent status is set to Web. 

Other (O)

Total time an agent status is not Available, Break, Lunch, Meeting, or Web. 

Outbound Attempt (OATT)

Number of outbound call attempts by agent. 

Excludes on-net calls and conference calls.

Outbound Answered (OANS)

Number of outbound calls by agent answered by remote party.

Includes calls answered by voicemail. 

Excludes on-net calls and conference calls.

Outbound Minutes (OM)

Number of minutes spent by agent on outbound calls.

Excludes call center calls, on-net calls, and conference calls.

Outbound Average (OAvg)

Average length of time spent by agent on outbound calls. 

Excludes call center calls, on-net calls, and conference calls.

Inbound Answered (IANS)

Number of inbound answered calls to an agent.

Includes call center calls. 

Excludes on-net calls and conference calls.

Inbound Minutes (IM)

Number of minutes spent by an agent on inbound calls.

Includes call center calls. 

Excludes on-net calls and conference calls.

Inbound Average (IAVG)

Average length of time spent by an agent on inbound calls. 

Includes call center calls. 

Excludes on-net calls and conference calls.
Missed Call (MC) Number of calls originating through a call queue offered to an agent but not answered. This includes multiple attempts if a call loops through all agents, but excludes unanswered simultaneous ring calls. (added in v36)

Agent Availability

The Agent Availability report shows the availability of agents in the domain or in a department within a domain. You choose the values that are to be graphed from the following options:

When configured, and when agents have been signing in and out, supervisors can see an agent availability display similar to the following.

Dialed Number Stats

The Dialed Number Stats report shows information based on the DNIS.  DNIS is a telephone service that informs the receiver about a call that the caller dialed. DNIS is a common feature of 800 and 900 services. If you have multiple 800 or 900 numbers to the same destination, the DNIS tells you which number was called.

NOTE: You can click the checkboxes in the 1st column for DNIS statistics to graph them individually; as shown in the above screenshot with the different colored rows. Also, clicking on the 1st column header (the bar graph icon) will toggle all of the checkboxes on/off.

Dialed Number Stats Definitions

Statistic Definition

Call Volume (VOL)

Number of calls originating through a Call Queue. 

Includes answered calls, abandoned calls, forwards, and voicemail.

Calls Handled (CH)

Number of calls answered by agent originating through a Call Queue.

Calls Offered (CO)

Number of calls that reached the queue to be dispatched to agents. 

Includes abandoned calls. 

Excludes forwards and voicemail.

Adjusted Calls Offered (ACO)

Adjusted number of calls that reached the queue. 

Excludes calls abandoned in less than 10 seconds.

(Calls Offered CO) - (Adjusted Abandoned Calls AAC).

To Vmail (VM)

Number of calls handled by the automated voicemail system.

Forwarded (FWD)

Number of calls forwarded to another queue or offnet phone number for handling.

Avg Talk Time (ATT)

Average number of minutes spent by agent talking per call on calls originating through a Call Queue.

Excludes hold time.

Avg After Call Work (ACW)

Average time an agent spends between the end of a call and submitting call disposition.

Avg Hold Time (AH)

Average time a caller spends on hold with an agent. 

Excludes waiting time in the Call Queue.

% Service Level (SL)

Percentage of calls answered originating through the queue within 60 seconds. Other time windows are available.

% Dial Transfers (DT)

Percentage of calls that landed in the queue and were offered to an agent.

Abandoned Calls (AC)

Number of calls that abandoned the queue before being offered to an agent.

Adjusted Abandon Calls (AAC)

Adjusted number of calls that abandoned the queue. 

Excludes calls abandoned in less than 10 seconds.

(Abandoned Calls) - (Number of calls abandoned in less than 10 seconds)

Abandon Rate (AR)

Percentage of calls offered that were abandoned.

(Abandoned Calls AC) / (Calls Offered CO).

Adjusted Abandon Rate (AAR)

Percentage of calls offered that were abandoned in under 10 seconds.

(Adjusted Abandoned Calls AAC) / (Adjusted Calls Offered ACO).

Avg Handle Time (AHT)

Average time an agent spent on a call.

 Includes Talk Time (TT), Hold Time (AH), and Disposition Time (ACW)

Avg Answer Speed (AAS)

Average time a call is in the queue before being dispatched to an agent.

Available Minutes (AM)

Total time an agent is available for calls. 

Includes time Logged In/Online status. 

Excludes Break, Lunch, Meeting, Unavailable, Web, and Other statuses.

Abandoned Calls

The Abandoned Calls report shows call center graphs for abandoned calls, organized by individual queues. Time is measured along the x-axis and the number of calls abandoned is measured along the y-axis. All of the abandoned calls for the queue appear below the graph, along with statistics about each individual call.



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